Executive Assistant to Chief Executive Officer

The Role

The Executive Assistant will provide dedicated 1:1 support to Stephanie Pfeiffer, the CEO, as well as some support to the Head of Operations, Senior Operations Manager and Senior HR Manager.

The successful candidate will be able to demonstrate their ability to build and maintain strong relationships, whilst always maintaining a high level of confidentiality and judgement. They will be equally skilled working autonomously, being forward thinking and able plan strategically as well as working collaboratively and as a supportive team player. This role would suit a proactive, tenacious and incredibly organised individual, with prior experience in a similar role, who is unflappable, positive and willing to go the extra mile to produce excellent results.

Responsibilities

  • Complex diary management, coordinating meetings, both internal and external
  • Management of a busy inbox – monitoring, prioritising, responding, filing
  • Drafting and editing correspondence, communications, and other documents on behalf of the CEO, where appropriate, and helping to prepare reports, and producing high quality presentations
  • Building and maintaining effective relationships with colleagues, network partners, the Board and members
  • Organising and attending Board meetings - collating the required documentation and ensuring that it is circulated prior to the meetings, and taking minutes
  • Providing support on annual Board election process
  • Event planning
    • Organising the annual board strategy day and dinner
    • Supporting in organisation of team events
  • Organising weekly Programme Directors meetings and taking minutes
  • Following up on actions on behalf of the CEO
  • Working closely with the Communications team on any speaking engagements for the CEO and announcements
  • CEO’s and team travel arrangements
  • Processing CEO’s personal expenses
  • Scheduling job interviews to support recruitment efforts; supporting with new starter onboarding and inductions
  • As the organisation grows, support with building team culture.

Skills and Capabilities

Essential

  • Clear track record of operating as an Executive Assistant
  • A high level of business acumen and diplomacy with the ability to communicate effectively and work with senior executives and external stakeholders
  • Highest ethical standards, confidentiality, discretion and personal integrity
  • Advanced MS Office
  • Exceptional attention to detail, always thinking two steps ahead
  • Strong organisational and project management skills, with the ability to be flexible should priorities and needs change
  • Outstanding communication skills both oral and written (fluent English)
  • Proactive, self-reliant, creative thinker and problem solver with the ability to manage multiple tasks at the same time
  • The ability to remain calm under pressure, with a robust work ethic, a strong sense of initiative and intuition, and an approachable manner.

Desirable

  • Knowledge of / interest in and good understanding of climate change
  • Other languages: French and German

Applications

Interested applicants should submit a Curriculum Vitae and a cover letter detailing their qualifications and experience for the role to vacancy@iigcc.org

Full Executive Assistant to Chief Executive Officer job spec can be found here.